Zimbra Chat

• Communicate with other users directly from the Zimbra web client.
• Invite and remove users from your friends list, and assign them a nickname.
• Start a conversation with one click.
• Show your chat mood with emoticons.
• Toggle between four status messages: Available, Away, Do not disturb, or Invisible.
• Turn on Zimlet Zimbra Chat and your users will be ready to start chatting.

Messaging and collaboration

• Connect users to their personal clouds with a smarter mailbox that integrates email, tasks, address book, calendar, files, and enterprise applications
• Choose multiple deployment options: private cloud as a virtual appliance or hosted in public cloud
• Stay connected anywhere on any smartphone or device with IMAP / POP, CalDAV and CarDAV
• Work online or offline with Zimbra Desktop or clients such as Microsoft Outlook using IMAP / POP, CalDAV and CarDAV
• Integration with external directories for authentication, address lists and provisioning

Advanced, integrated web environment

• Increase your productivity with an innovative, recently improved, robust browser-based interface
• Dedicated search tab with common and customizable filters
• Easily send and receive authenticated and encrypted email using S / MIME or OpenPGP Zimlet
• Efficient document management, registration / checkout, instant sharing of documents and folders
• Calendar wizard finds the optimal times for group meetings and works with Microsoft Exchange.
  Make Zimbra a customized “collaboration hub” by integrating external web applications and services – such as Salesforce and enterprise applications including Oracle and SAP

Anywhere, on any device

• Synchronization with iOS (iPhone, iPad), Windows and Android smartphones and tablets using IMAP / POP, CalDAV and CarDAV protocols
• Rich browser experience for email, contacts, calendar and Zimbra files on any xHTML enabled device

Zimbra desktops and clients

• Get the same powerful offline Zimbra experience with Zimbra Desktop, the free email client for Windows, Mac or Linux desktops using IMAP / POP protocols, CalDAV and CarDAV
• Aggregate Gmail, Yahoo! Mail, AOL, Hotmail, and other POP / IMAP accounts
• Sync Gmail, Yahoo! Address book and calendar

A smarter mailbox cuts the time spent finding important emails

• View Inbox by Message or Conversation
• Drag and drop messages into folders or onto markers
• Share tags in applications and mailboxes
• Messages can have multiple tags and act like “virtual folders”
• Immediate filtering of direct messages, distribution lists, channels and notifications
• Move bulk or irrelevant emails from your inbox to activity streams

Email composing tabs eliminate the need to create new windows with each message

• Multiple tabs for composing email or calendar events can be open at the same time
• Tabs simplify context switching between email and calendar
• Compose rich with cut and paste from desktop applications and embedded images
• Attach multiple files from computer or Briefcase
• Autocomplete for contacts from your personal or global address list (GAL)

The integration of e-mail, contacts and calendar makes switching between them unnecessary

• Preview your daily schedule next to the email meeting invitation
• Drag a message to an email calendar widget to automatically create a meeting with email recipients, including any email attachments and notes
• Drag a message to Contact Collector to add all message recipients to your address book

Recover safely with Undo Send, Restore Email and Scheduled Delivery

• Choose the default delay time from 2 to 20 seconds so that messages are actually sent through the mail queue when you press Send
• Recover deleted items from Trash for up to 30 days (configurable by administrator)
• Select Send Later from the Send button drop-down list to select a future date, time or even time zone to send the email

Simple sharing with delegated access to inbox or folders

• Right-click your inbox, folder, or subfolder and share it within or outside of your workgroup (administrators can disable public sharing if the security policy doesn’t allow it)
• Grant others view, manage, or administer rights
• Allow delegates to reply “on behalf of”
• Share message folders to collaborate with project teams

A robust calendar designed for the company

• Day, week, work week, month, list, schedule views
• Drag and drop events to change date, time or duration
• Toggle visibility and color-code multiple schedules and events
• Mark events as public, private, busy
• Tag events for faster organization, share them via email, contacts
• Creating events across multiple tabs makes switching between calendar and email unnecessary
• Invite participants from the Global Address List (GAL), display free / busy and set optional / mandatory
• Set start and end times and duration automatically adapted to users in other time zones
• Select locations, resources and add attachments
• Configurable popup, email and SMS reminders
• Fully customizable settings for recurring events

Group scheduling wizard finds the optimal time / place for large meetings within seconds

• Preview invited people’s free / busy time
• Display time / date by number of invitees available
• Automatically suggests the next available time / locations
• One click to preview all available conference rooms at selected time
• Set suggestions for building, floor and room size

Delegating access to calendars and sharing calendars with others

• Right-click a calendar icon to share it inside or outside of your workgroup
• Grant others view, manage, or administer rights
• Allow delegates to schedule and accept meeting invitations “on behalf of”
• Publish your calendars publicly on the web and send everyone a public “Free / Busy Links” to share your availability without having to send out explicit invitations
• Smart views for managing multiple calendars
• Import any iCal or Google Calendar into Zimbra Calendar to create main free / busy view for work, club and personal calendars.
• Create new calendars to add holidays, sports, Facebook or Google Calendar as channels in Zimbra
• Set a thread display color to easily distinguish them from work schedules
• Choose whether channels will be shown in global free / busy across your organization

Save time and frustration by not starting over

• Right-click an event to create a copy that will keep invitees, attachments, and notes (such as phone numbers)
• Edit the copied event without worrying about affecting the original event
• Use the Trash folder to view and restore from the list of deleted events (retention policy can be configured by an administrator)

Zimbra Collaboration Server can be shared internally or externally

• Share incoming mail folders, address book contacts, calendars, tasks, folders and briefcase files
• One standard user interface for sharing that is integrated with the Global Address List (GAL)
• Select internal (read, manage, or admin access) or external (view only with password or public url) publication
• The settings available to users are configurable by the administrator

Streamline sharing management when new users join your organization

• Find shares in any base application and add folders previously shared with them or the distribution alias they belong to
• Manage sharing history in Preferences by application and user, change permissions or revoke status
• Administrators can use the Admin Console to quickly turn on sharing notifications

Integrated document management folder eliminates the need for separate document management tools

• Upload multiple files of any type in one step from Desktop to Briefcase
• Save email attachments directly to Briefcase instead of downloading them to the desktop
• Attach files when composing email from Briefcase
• Share folders with other users

Create personal or team to-do lists with due dates, priorities and completion percentages

• Quickly sort the tasks view by priority, status and backlog
• Set reminders for tasks and receive emails with daily summary of tasks
• Create rich text for details and attach files
• Mark tasks for additional organization or for association with projects shared by Zimbra

Search all basic applications with the dedicated search tab

• Search emails, contacts, events, tasks and documents
• Search email body and over 200 different types of attachments
• Simple interface to quickly filter by common attributes or add complex logical operators
• Offline capability with ease provided by Zimbra Desktop or a client based on similar standards

Save common searches as a virtual search folder

• Folders can be defined with many attributes (eg Individual + attachment + unread)
• Like regular folders, they can be moved and grouped into other Inbox folders
• Quickly define highly precise searches with Search Language or Visual Search Builder

Improve searches quickly and easily with Visual Search Builder

• Advanced search module available in every basic application
• Add widgets for meta content or content, attachment type, date, location, status, tag, time and more
• Search results refresh in real time and minimize trial and error
• Save searches as search folders
• Quickly create advanced sorting options like “Unread Messages Today”, “Project Team Sent PDFs”, or “All Attachments Over 1MB” (to clear your inbox)